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On July 1, 2018, certain California employers will be required to electronically file the OSHA Form 300A for 2017.  OSHA first announced the electronic filing requirement in May 2016 but since the announcement the agency has set, delayed, and re-set the deadline for enforcement.  The delay is over – covered employers have until July 1, 2018 to electronically submit the 2017 Form 300A.

Is Your Company a Covered Employer?

Employers who employ 250 or more employees and employers in certain industries with “historically high rates of occupational injuries and illnesses” are subject to the July 1st deadline.  The list of such industries can be found here. Our advice is to carefully review the list as some of the industries listed might surprise you (e.g., “specialty food stores”, “museums”, “services to buildings and dwellings”).

Filing Electronically

OSHA has provided a secure website that offers three options for data submission.

  1. Manually enter data into a web form
  2. Upload a CSV file to process single or multiple establishments at the same time
  3. Users of automated record keeping systems will have the ability to transmit data electronically via an API (application programming interface).

OSHA has provided resources for those organizations needing help with the filing.  Those resources can be found here.

Remember – the deadline is July 1, 2018.  Don’t delay!